wedding planner faq
lexy's answers to client questions
Tell me About your Wedding Planning Packages
We offer different levels of service depending on the needs of our clients. Our most comprehensive package is Full Wedding Planning, where we work with you from start to finish on your planning process. We meet every four to six weeks for the year to eighteen months leading up to your wedding, and will guide you through the planning process from start to finish. This package includes event design consulting, creation and management of a master to-do list, vendor suggestions, attendance at vendor meetings, budget tracking, floorplan creation, itinerary building and pretty much anything else wedding related. This package can be purchased with or without venue sourcing, so if you already have a venue, make sure to let us know when you make your initial inquiry. If you want some help, we're happy to jump in and tour venues with you!
We also offer month-of wedding planning. This is a great option for anyone that has most of their major wedding vendors booked, but doesn't want to worry about all of the final details like vendor confirmations, itinerary creation and of course, onsite execution of the wedding itself. Our team will act as a liaison between you and your vendors, so you won't be bogged down with emails and worried about last minute confirmations during the last couple of weeks before your wedding. This package includes 2 in-person or phone meetings and a site visit as well! We always want our team to know your wedding plan inside and out, and this process is what helps us prepare.
Can I hire Lexy Marie for Day-of Coordination?
All of our packages include day-of coordination. However, please note that we do not offer a "day-of" coordination package. If you are in the market for this, we recommend checking out the "month-of" package instead. The reason for this is simple - we want to set ourselves up for success. Our team has a tried and true method of preparing for a wedding, and it's extremely important for us to be able to implement this system to guarantee the success of your event and offer the best possible service to you. If our team is not able to prepare and review the plan for the event in advance, we have absolutely no control over the final outcome on the day of the wedding. Every individual wedding is extremely important to us, and for this reason we want to make sure we're totally prepared when we head onsite.
Why Do I Need a Wedding Planner? What is Your Role Exactly?
To put it simply, everyone you hire for your wedding has a specific role, from the DJ to the venue manager. These vendors are pros at what they do and they will be putting all of their attention on making sure they do exactly what they are paid to do, often working individually, in a silo, without really understanding or focusing on the big picture success of the event. Your wedding planner is the only person on your team that fully understands the entire event plan and how everything fits together. Their whole job is to make sure that you have a great day - and they are the only person on your wedding team with this unique responsibility.
I've thought a lot about how to simply explain the value-add of a wedding planner. Here's an analogy:
You know how when you visit a tourist attraction like a museum or an art gallery, there might be an option for a guided tour? Some people choose to pay a little more and go on the tour because they want to get the most out of the experience, and some people choose to forego the tour and figure things out for themselves.
I think this example is similar to a planner vs. no-planner wedding experience. When you visit this attraction, you've invested some time and money into the experience, and you have an expectation of what it will be like. Whether you choose to an a guided tour or not, you will see the same things. The difference is, the small upgrade optimizes your experience. This is what I aim to do for my clients. I want to make your wedding planning a little more harmonious, fun or relaxing. My aim is always to elevate your event planning process, and through that, the day of your wedding!
Here’s a fun piece of insider knowledge about weddings and events in general, they NEVER go 100% according to plan, even if your plan is flawless. Someone will always be stuck in traffic, the venue will always be short a table or the ring bearer will have spilled soda all over his shirt right before the family photo session. This is to be expected, and it’s fine! These are all problems that can be resolved. The issue is that if you don’t have a planner, the bride, groom, MOB, MOH or some other wedding day VIP will have to take time and energy out of their day to fix it. Having to deal with these problems, and problems like them, chip away at the experience that you're aiming to have, and that you've invested so much time and money into perfecting. PS - the above examples are just "day-of" problems, there's an infinite number of pre-planning problems you can run into as well.
I've spent some time educating myself about the psychology of wedding planning because it's important to me to understand what my clients are going through at this point in their lives. Why is something that's supposed to be a fun celebration SO universally considered stressful and overwhelming? Why does wedding planning cause tension between engaged couples? You're embarking on a new adventure here - you face decision exhaustion with many people needing answers from you at once, weddings are expensive, there are family politics and you don't know how to please everyone. This set of circumstances is tough for anyone to navigate, particularly if you have never done this before! I can't imagine doing this for myself without someone to be a sounding board, neutral party, calendar checker, budget advisor and general shoulder to cry on. (Yes - I, a professional wedding planner will HIRE a wedding planner for my own wedding!) A wedding planner's role is (in-part) to guide you through these challenges, manage your expectations, propose solutions and generally keep you grounded. They are the only person on your wedding team that has this unique responsibility.
Okay I Get the Value-Add... But What if I'm on a Budget?
Budget will always be one of the largest considerations when making decisions about your wedding. A planner can often save you money long-term, or at least help you plan for expenses so that they are a little less scary when they do arise. Your wedding planner should not be the first thing you cut if you're concerned about budget, it should be the last.
If a problem can be avoided, your planner will help you figure out how to sidestep it in advance of your wedding. If it can’t, your planner will figure out how to handle it on the fly. Budget problems and unexpected charges are one of the issues we actively want to help you avoid. Your planner is on your side when it comes to budget! They want to help you keep your spending on track, it's a big part of the job. In addition, one of the key elements of a wedding planner's role is to make sure that you get what you pay for, help you avoid unnecessary upselling and anticipate and sidestep unexpected costs throughout your planning process. A creative planner will often have great ideas about how to be efficient with money, advise you where to spend and where to save and connect you with vendors that are suitable for your price-point.
The sky is the limit with weddings and budget, but I am a firm believer in making practical, economical decisions regardless of the scale of your spending. Even expensive weddings should be thoughtfully budgeted. My goal is always to create realistic expectations and help you to prioritize so you understand the difference between "needs", "wants" and "nice to haves".
How Many Hours will you be at the Wedding? Do you Bring Extra Staff?
The answer to this depends on a little on the itinerary for the day. We like to describe our services as "ceremony to dancefloor". This means we will arrive in advance of the ceremony to make sure setup looks great and place any final details, and we remain onsite until the end of event programming. Our team usually departs once the dancefloor is open and the late night portion has begun. Usually, this is an 8 - 10 hour day for us, but it varies slightly depending on the itinerary. There will always be a lead planner and at least one assistant onsite with you at the event. Sometimes, additional staff that are required earlier in the day will head home before the reception. It depends on the itinerary for the day.
Do You Setup and Tear Down?
There are many wedding day elements we're happy to setup and tear down. If you have menus, favours, receiving table items, welcome table items, programs, place cards, etc. we're more than happy to assist! We'll even help with decor setup and styling provided logistics are in place for us to do so. We often even place ceremony aisle candles, or votives on the tables. Near the end of the evening, we also pack up and organize event items for you such as extra favours, welcome table items, your guest book, table numbers, etc. We want to make it easy for you or a family member to grab your belongings and head out once the festivities have come to an end. Please note that while we are happy to help with styling and even moving items from ceremony to reception, we are not a decor company and do not have the means to dismantle or pack up larger installed items, large floral arrangements, rental items, furniture, centrepieces, etc.
Are You Willing to Travel?
We're more than happy to travel for events! Our team is completely passionate about destination weddings. However, we always want to provide the best possible service, so we'd like to meet with you first to make sure we're a good fit for your unique event. Contact us to set up a time to chat.
How Much Does a Wedding Planner Cost?
Our planning fees vary depending on the complexity of the wedding, the number or guests, how many onsite staff will be required, etc.
Our packages start around $1600 + HST. Please get in touch with us and we'll be more than happy to check on availability and prepare a quote for you based on the unique requirements of your event.
Hopefully, these answers have given you a little bit of insight into our approach to wedding planning.
If you have a question that you didn't find the answer to, or if you'd like to get in touch to chat about bringing your event to life, please feel free to contact us.